In this article, you will learn how to give OneDrive access to another user. By using the Admin Center, you can delegate access to another users OneDrive files and folders.
If someone leaves, goes on vacation, or changes jobs, their team or an individual might still need their files. Giving OneDrive access to another user helps everyone get the files they need, so work can continue with no problems.
Note: The sign in status for the source account must be Allowed for these steps to work. If the account is blocked you will not be able to delegate access to another user.
Give OneDrive Access to Another User from Admin Center
Note: You must have Global Admin or SharePoint Admin rights to delegate access to another users site collection files.
In this example I will be giving SpongeBob access to Patrick Reed’s OneDrive.
Step 1: Log into the Microsoft 365 Admin Center and select SharePoint under Admin Centers.
Step 2: In the left-hand menu, click More features & click the “Open” button under User Profiles.
Step 3: Click on “Manage user profile”
Step 4: Find the users OneDrive
In the search bar enter the OneDrive name of who you want to manage.
Step 5: Give access to another user
Click the user then select Manage Site Collection Owners option.
In the Site Collection Administrators field, select the browse button.
Enter the email of the user you want to grant access to.
Select Add then click Ok.
This will give the user full control over the users site collection (OneDrive files).
Step 6: Create link & send the link to the person who you gave access to
Log into the Microsoft 365 Admin Center
On the left side go to Users > Active Users.
Now search for the account you are wanting OneDrive access to.
Click “Create link to files” and it will create a link to the users OneDrive.
Once the link is created, you can copy the link and send it to the user who you gave permissions to.
Access a user’s OneDrive folder as an Admin
To see someone else’s OneDrive through a link in the Microsoft 365 Admin Portal, you must have Global Admin or SharePoint Admin rights.
Step 1: Sign into Microsoft 365 Admin Center.
Step 2: On the left side go to Users > Active Users.
Find the user you want access to and go to the OneDrive tab.
Click “Create link to files” and it will create a link for you to access their OneDrive.
Once the link is created and you click it, the users OneDrive will appear on a new page.
Conclusion
In this post, I showed you how to give OneDrive access to another user in the Microsoft 365 Admin Center. It’s a simple process that helps keep work moving when an employee leaves, takes time off, or changes roles.